Most training providers run on some mix of a booking tool, a general CRM, QuickBooks and a spreadsheet. Each is good at something. Here's where ReadyNow fits.
They're good at putting classes online and taking payment.
Choose ReadyNow when renewals and employer relationships are where your revenue is, and you want each student's history — not just this class's roster.
They're good at pipelines and marketing across many industries, when properly configured.
Choose ReadyNow when you want courses, cards, expiration dates, rosters and instructors already built in — plus a configured QuickBooks Online connection and accounting exports.
They're good at being inexpensive, familiar and flexible.
Choose ReadyNow when you'd rather not be the one who has to remember to check.
Email and QuickBooks features require configuration and scheduled processing. SMS delivery and a complete offline instructor app are not currently available. On a phone, swipe the table sideways — the feature names stay put.
| Capability | ReadyNow | Class-registration tools | General-purpose CRM | Spreadsheets + email |
|---|---|---|---|---|
| CLASSES | ||||
| Online registration & payment | Yes | Yes | Via add-ons | No |
| Quotes, scheduling & rosters | Yes | Varies by tool | Custom setup | Manual |
| CERTIFICATIONS & RENEWALS | ||||
| Card expiration tracked per student | Yes | Varies by tool | Custom fields | Manual |
| Renewal reminders by email | Configurable; sending setup required | Basic reminders | If you build them | No |
| Renewal reminders by SMS | Not available | Varies by setup | Varies by setup | Varies by setup |
| AED replacements & inspection records | Recorded dates, results and cadence | Varies by tool | Custom fields | Manual |
| INSTRUCTORS | ||||
| Instructor portal (own login) | Invited, linked instructors | Varies by tool | No | No |
| Availability & accept / decline class offers | Portal and emailed response links | Varies by tool | No | By text & email |
| Instructor credential submissions | Evidence submitted for owner review | Varies by tool | No | No |
| Attendance, skills checks & class finalization | Online instructor portal; phone browser | Varies by tool | No | Paper or forms |
| CUSTOMER RELATIONSHIPS | ||||
| Employer & group accounts | Yes | Varies by tool | Yes | Manual |
| Recorded learner & company history | Recorded classes, credentials and account activity | Limited | Yes | No |
| Follow-ups & next steps | Tasks and due-date queues | Limited | Yes | No |
| ACCOUNTING & EXPORTS | ||||
| QuickBooks Online customer import | Connected customer import; ambiguous matches reviewed | Varies by setup | Varies by setup | Varies by setup |
| QuickBooks estimates and invoice status | Won quotes to estimates; linked invoice balances read back | Varies by setup | Varies by setup | Varies by setup |
| QuickBooks payment reconciliation | Eligible Stripe transactions; account mappings required | Varies by setup | Varies by setup | Varies by setup |
| Fixed reports and CSV exports | Role-restricted reports and exports | Varies by setup | Varies by setup | Varies by setup |
| GETTING STARTED | ||||
| Setup for a CPR training business | Built for it | Built for it | Requires configuration | Build it yourself |
| Multiple locations | Coming soon | Varies by tool | Yes | Separate files |
Illustrative category comparison, not a verified product-by-product assessment. Availability varies by product and configuration. Product names are trademarks of their owners; ReadyNow is not affiliated with them.
Keep your current tools running while you set up. Nothing has to move all at once.
Add your corporate accounts or import customers through a configured QuickBooks Online connection. Review ambiguous matches.
Courses, schedule and instructors.
Configure lead times, templates and automatic or manual sending. Email and reminder schedules must be running.